Terms and Conditions of Participation for On-Site Events of Personio SE & Co. KG

1. Organizer

1.1. Personio SE & Co. KG, Seidlstraße 3, 80335 München (“Personio”) holds events (“Event” or “HUG”).

1.2. 1.2 Participation in the Event as an employee at the booth (“Exhibitor”) of an HUG Partner (“Partner”) is subject to the following provisions (“Terms and Conditions of Participation”).

 

2. Subject Matter and Scope of Application

2.1. The Terms and Conditions of Participation govern the rights and obligations in connection with the purchase of tickets and participation in the on-site Event. They apply to participants, unless otherwise provided in the following Terms and Conditions of Participation.

2.2. By placing a binding order for a ticket, the participant acknowledges the Terms and Conditions of Participation. Deviating terms and conditions of the participant shall not apply.

 

3. Order and Contract Conclusion

3.1. Personio offers ticket ordering through the online ticket portal of Splash, a company located in Delavare, at 228 Park Avenue South, PMB 56031, New York, NY 10003-1502, USA (hereinafter referred to as «Online Ticket Portal»), which is linked on the event website www.hug.personio.com.

3.2. By completing the order process, the participant declares the binding order of the selected ticket and accepts these Terms and Conditions. The order confirmation will be sent by email to the participant’s email address specified during the order.

3.3. The contract between the participant and Personio comes into effect upon completion of the order process and receipt of the order confirmation by the participant. The presentation of the Event on the Personio website, the Online Ticket Portal, or elsewhere does not constitute a legally binding offer.

3.4. Orders are generally processed in the order of receipt. Personio may confirm orders differently.

3.5. If an order cannot be accepted by Personio (e.g., due to reaching the participant limit), the participant will be informed immediately.There is no right to conclude a contract.

4. Services

4.1. The services are based on the content of the ticket description on the Online Ticket Portal.

4.2. All other information and advertising statements about the Event, whether analog or digital, such as on the HUG Personio website, as well as all verbal statements, are only binding if they are contractually recognized and confirmed in writing by Personio. Until then, these statements and representations do not expressly constitute an assurance or guarantee.

4.3. Personio will provide its services at its own discretion or through qualified subcontractors commissioned by it.

 

5. Prices

5.1. The prices shown on the Online Ticket Portal at the time of the order apply.
5.2. All prices are subject to statutory value-added tax.

 

6. Delivery Conditions for Tickets

6.1. The ticket will be delivered electronically to the email address specified by the participant, unless otherwise agreed.

6.2. Picking up tickets yourself is not possible due to logistical reasons.

 

7. Participant’s Obligations to Cooperate

7.1. The participant is obliged to provide truthful information about his or her person and, if applicable, his or her entitlement to a reduced ticket when registering for the Event. Personio reserves the right to exclude the participant if a registration appears to be abusive.

7.2. The participant is obliged to observe the house rules of the event location and the instructions of Personio during the Event.

 

8. Exclusion of Withdrawal, Revocation and Resale

8.1. All tickets are generally non-refundable and cannot be returned. Withdrawal by the participant is excluded as well as revocation of the contract. An exception applies only in the case of a postponement of the Event in accordance with Section 9.5.

8.2. Purchased tickets may not be resold or transferred to third parties. If Personio becomes aware of such an attempt, Personio reserves the right to declare the relevant tickets invalid immediately and without refund.

8.3. In individual cases, it may be possible for the participant to designate a suitable substitute person from his or her own company or, in the case of reduced tickets, a person from his or her own company who is also entitled to the reduction, to participate in the Event and transfer his or her ticket to that person. A transfer of
the ticket is only possible up to three days before the start of the Event and only with the approval of Personio. The contract amendment does not include the subsequent adjustment of the invoice data.

9. Cancellation, Change or Abandonment of the Event

9.1 If the Event does not take place or does not take place as planned for reasons beyond Personio’s control, such as official measures due to the Corona pandemic (cancellation of the Event, restriction of the maximum number of participants permitted, etc.) or unavailability of several speakers without the possibility of replacement, or due to force majeure, Personio is entitled to cancel the Event, reduce the number of participants or reschedule the Event. The participant will be informed of this immediately, insofar as he or she is affected by the changes.

9.2. Force majeure shall mean all circumstances beyond Personio’s control and influence, such as natural disasters, government measures, official decisions, terrorist attacks or other circumstances that are unforeseeable, serious and not the fault of Personio.

9.3. If Personio has to cancel the Event for the reasons mentioned in Section 9.1 and does not offer an alternative date, Personio will refund the ticket costs to the participant. The ticket then automatically loses its validity. Further claims are excluded, subject to Section 12.

9.4. In the event that the Event can only be carried out with a reduced number of participants compared to the originally planned number of participants and tickets sold due to the reasons mentioned in Section 9.1, Personio will determine the admitted participants according to the order of receipt of orders. Personio will refund the ticket costs to those participants who are unable to participate in the Event due to the reduced number of participants. The ticket then automatically
loses its validity. Further claims are excluded, subject to Section 12.

9.5. In the event that the Event is carried out on a new date for the reasons mentioned in Section 9.1, the participant will receive a new ticket. The participant is entitled to cancel his or her participation on the new date within one week of receipt of notification of the new date. In this case, Personio will refund the ticket costs to the participant. The ticket then automatically loses its validity. Further claims are excluded, subject to Section 12.

9.6. If the already opened Event is aborted for the reasons mentioned in Section 9.1, withdrawal from the contract or the assertion of a claim for damages is excluded, insofar as legally possible. The same applies if Personio is forced to close or evacuate one or more event areas or even the entire event area temporarily or for an extended period as a result of force majeure or any other circumstance.

9.7. If the already opened Event is aborted for the reasons mentioned in Section 9.1, withdrawal from the contract or the assertion of a claim for damages is excluded, insofar as legally possible. The same applies if Personio is forced to close or evacuate one or more event areas or even the entire event area temporarily or for an extended period as a result of force majeure or any other circumstance.

9.8. The speakers confirmed on the website at the time of publication may be subject to short-term changes due to events beyond Personio’s control (such as illness). Personio therefore reserves the right, in addition to postponements in the schedule, to replace the confirmed speakers with other speakers or, if necessary, with other equivalent formats without the participant being entitled to claim damages as a result. Any changes to the program or speakers will be updated promptly on the website www.hug.personio.com.

 

10. Copyright

10.1. Print and online materials (in particular photos, films and videos), keynotes, expert talks, interviews, panel discussions and workshops provided by Personio, as well as the computer software used, are protected by copyright. The creation, copying or distribution of these print and online materials to third parties is only permitted with the prior consent of Personio.

10.2. The creation, copying or distribution of commercial audio and video recordings of the event to third parties is only permitted with the prior consent of Personio.

 

11. Image, Video and Sound Recordings of the Participant

11.1. The participant agrees to the creation of image, sound and video recordings for the duration of the event. The participant grants Personio and, if applicable, subcontractors used by Personio, with the visit to the event, the unlimited use of these recordings in terms of content, space and time for the purpose of reporting and advertising on common distribution and dissemination channels.

11.2. The participant can revoke this consent at any time for the future by email to events@personio.de.

 

12. Liability

12.1. Personio shall be liable without limitation in accordance with the statutory provisions for damages arising from injury to life, limb or health, as well as for other damages resulting from a willful or grossly negligent breach of duty or malice.

12.2. In the case of slight negligence, Personio shall only be liable insofar as the damages are due to material breaches of duty which endanger the achievement of the purpose of this contract, or to the breach of obligations whose fulfillment is a prerequisite for the proper performance of the contract and on whose observance the participant may rely (so-called cardinal breaches of duty). In such cases, liability shall be limited to compensation for the foreseeable, typically occurring direct damage at the time of conclusion of the contract. Liability for the slightly negligent breach of obligations that are not cardinal obligations is excluded, unless Personio is liable by law.

12.3. Insofar as the liability of Personio is excluded or limited according to the foregoing provisions, this shall also apply to legal representatives and/or vicarious agents.

12.4. Personio assumes no liability for:

• The permanent and uninterrupted availability of the HUG website and for the fact that it can be accessed by the participants or that it is free of errors in content or technology. In particular, maintenance, security or capacity requirements as well as events caused by force majeure (such as disruptions of public communication networks, power failures, etc.) can lead to short-term disruptions or to the temporary suspension of services.
• The correctness of offers from third parties, in particular from partners of Personio, which are advertised on the HUG website.
• The correctness and completeness of the information on the HUG website as well as the links and references on the HUG website to external content.
• The factual correctness of the keynotes, expert talks, interviews, panel discussions, workshops and documents within the framework of the event

 

13. House Rules

13.1. During the Event, the participant is subject to Personio’s house rules throughout the entire Event venue. The instructions of Personio or third parties commissioned by Personio to carry out the Event, in particular to comply with the house rules and any hygiene concept, must be followed.

13.2. In the event of violations of the house rules or breaches of the instructions of Personio or third parties commissioned by Personio to carry out the Event, Personio reserves the right to exercise its house rights and to refuse participants access to the Event or to subsequently exclude participants from the Event.

14. Term and Termination

14.1. The contract for participation in the Event shall apply for the duration of the Event, unless otherwise agreed.

14.2. Ordinary termination by the participant is excluded.

14.3. Personio shall have the right to terminate the contract without notice if the participant violates the house rules and does not cease such conduct even after being warned.

 

15. Data Protection

15.1. The collection, processing and use of data takes place in accordance with the GDPR. Further information on data protection and the purpose, type and scope of the collection, processing and use of personal data can be found in the data protection declaration (https://www.personio.com/privacy-policy/)

16. Final Provisions

16.1. The law of the Federal Republic of Germany shall apply, excluding the UN Sales Convention. In the case of consumers, this choice of law shall only apply insofar as the protection granted is not withdrawn by mandatory provisions of the law of the state in which the consumer has his or her habitual residence.

16.2. If individual provisions of these Terms and Conditions of Participation have not become part of the contract in whole or in part or are invalid, the remainder of the contract shall remain valid. Insofar as individual provisions have not become part of the contract or are invalid, the content of the contract shall be governed by the
statutory provisions.

16.3. Insofar as these Terms and Conditions of Participation are used in languages other than German, these translated versions are only for information purposes. In case of doubt, the German version shall always prevail.

16.4. The exclusive place of jurisdiction for all disputes arising from and/or in connection with this contractual relationship between Personio and participants who are merchants, a legal entity under public law or a special fund under public law shall be the registered office of Personio.

 

Version 06-2024